Transportation to and from the examination center

If any transportation is arranged by educational institutions conducting examinations, proper sanitization of buses/other transport vehicles shall be ensured. Entry and exit to the examination center

• Entrances to have mandatory hand hygiene and thermal screening provisions. If any examination functionary/examinee fails to meet the self-declaration criteria, they shall not be allowed entry.
• Only asymptomatic staff and students shall be allowed inside the examination hall.
• In the regular courses, the asymptomatic candidates should be referred to the nearest health center and given an opportunity to undertake the examination through other means or the Universities/Educational Institution shall arrange for taking an exam at a later date when the student is declared physically fit. However, if a student is found to be symptomatic and insists on giving the examination, he may be allowed to take the examination by shifting the candidate to a separate isolation room. The permission in such cases shall be granted as per the policy already enunciated on the issue by the Examination Conducting Authorities.
• All staff and students to be allowed entry only if using face cover/masks. The face cover/mask has to be worn at all times inside the examination center by all.
• Enough entry & exit gates for students and staff shall be ensured to avoid overcrowding.
• Maintaining physical distancing of a minimum of 6 feet, when queuing up for entry and inside the center as far as feasible.
• Specific markings may be made with sufficient distance to manage the queue and ensure social distancing in the premises.
• Proper crowd management in the examination center, as well as outside premises like parking lots, waiting for areas — duly following physical distancing norms, shall be ensured.
• Bags/books/mobiles should not be allowed in the examination center.
• The examinees will be taken to a registration room in batches maintaining adequate physical distancing norms for document verification and recording of attendance. Thereafter they will be escorted in batches to the allotted examination hall.
• Frisking of examinees, if needed, shall be undertaken after the thermal screening. Personnel involved in frisking shall wear triple layer medical mask in addition to gloves. Proper hand hygiene shall be maintained by such personnel every time they change their gloves.
• On completion of the exam, the candidates should be permitted to move out in an orderly manner
  

  Special precautions for high-risk individuals

• All staff that is at high risk (older employees, pregnant employees, and employees who have underlying medical conditions) shall not be deployed for invigilation/conduct of the examination.
• Such staff should preferably be deployed in tasks not requiring direct contact with the students.
  

  Movement within the examination center, seating arrangement including the conduct of examination

• The number of people in the elevators shall be restricted, duly maintaining physical distancing norms.
• The provision of wheelchairs, if warranted, should be ensured and these should be disinfected regularly.
• In the case of PwD candidate availing a scribe, both the candidate and scribe must wear the masks and be made to sit with adequate physical distancing.
• Institutions may adopt contactless processes like OR code, online forms, digital signatures for the examination.
• Adequate arrangements for safe drinking water (preferably with disposable cups/glasses) be made in the examination hall.
• Seating arrangement in the examination hall to be made in such a way that adequate social distancing is maintained.
• For pen & paper-based tests, the invigilator will sanitize his hands prior to the distribution of question papers/answer sheets. The examinees will also sanitize their hands before receiving such papers and handing them back to invigilators. The collection and packing of the answer sheets, at every stage, will involve the sanitization of the hands. The answer sheets will preferably be opened up after 72 hours have elapsed post collection of papers.
• The use of spit/saliva for counting/distributing sheets shall not be allowed.
• Sharing of personal belongings/stationery shall not be allowed.
• For online/computer-based examination, the systems shall be disinfected using alcohol wipes before and after the conduct of the examination.
• Record of all exam functionaries/examinees shall be maintained in the system for future reference and traceability.
• For air-conditioning/ventilation, the guidelines of CPWD shall be followed which emphasize that the
• temperature setting of all air conditioning devices should be in the range of 24-30°C,
• relative humidity should be in the range of 40- 70%,
• re-circulation of air to be avoided to the extent possible,
• intake of fresh air should be as much as possible and
• cross ventilation should be adequate.

Sanitation and Hygiene

• The examination hall and other common areas shall be sanitized each time before and after the examination.
• Effective and frequent sanitation within the premises shall be maintained with particular focus on lavatories, drinking, and handwashing stations/areas.
• Cleaning and regular disinfection (using 1% sodium hypochlorite) of frequently touched surfaces (doorknobs, elevator buttons, handrails, benches, washroom fixtures, etc.) to be made mandatory in all examination hall and other common areas.
• Students and staff should be advised to dispose of used face covers/masks in covered bins available at the center. The waste thus generated may be disposed off in accordance with the hazardous waste disposal guidelines.
• SOP to be followed in case of a suspect case or person who develops symptoms during the conduct of examination
• Place the ill person in a room or area where they are isolated from others.
• The person will remain isolated while wearing a mask/face cover until such time he/she is examined by a doctor.
• The examinees exhibiting symptoms and willing to give the examination may be allowed to take the examination by shifting the candidate to a separate isolation room.
• If symptoms deteriorate, inform the nearest medical facility (hospital/clinic) or call the state or district helpline.
• A risk assessment shall be undertaken by the designated public health authority (district RRT/treating physician) and accordingly further action be initiated regarding the management of the case, his/her contacts, and need for disinfection.
• Disinfection of the premises to be taken up if the person is found positive. It may be noted that the SOP detailed above provides for minimum
• Precautions to be followed during the planning and conduct of examinations. Universities/ Educational Institutions/ Examination Conducting Authorities/ Examination centers may put additional measures in place as per their local assessment and in line with activities permitted by the Ministry of Home Affairs (MHA) as per MHA orders issued under the Disaster Management Act, 2005 from time to time.